Services
Personnel and payroll administration
Your employees paid correctly and on time, and you know exactly what your staff costs.
Payroll without errors, personnel matters in order
Payroll administration is work where there is little room for mistakes. A wrongly processed change, a missed deadline or an incorrect collective agreement classification is not immediately noticeable, but it always comes back: in an additional assessment, a correction or an employee not receiving what they are entitled to. And the rules regarding wages and personnel are constantly changing.
We take over that work completely. Your payslips, declarations and personnel files are managed and timely, and you know what your staff truly costs. This way, your personnel administration is in order, even when you grow or when the rules change.
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Our approach
We take care of your monthly payroll processing from start to finish: the calculation of wages, the deductions, the payslips and the declaration of payroll taxes. In addition, we maintain your personnel files, from employment contracts and extensions to leave and absenteeism registration.
You provide the changes, we do the rest and check that everything is correct. Where we see that something needs attention — an expiring contract, an incorrect classification, a change in the rules that affects you — we will notify you in time. You work with one fixed point of contact who knows your workforce, so you do not have to explain how your organisation is structured every month.
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What do we offer?
- Complete payroll processing. Payroll calculations, payslips, payment files and the declaration of payroll taxes, on time every month.
- Personnel files and contracts. We draft employment contracts, maintain files and signal expiring contracts.
- Leave and absenteeism registration. An up-to-date overview of leave balances and absenteeism, so you know where you stand.
- Pension and insurance registrations. We handle the registrations and deregistrations with your pension provider and insurers.
- Insight into your personnel costs. Overviews of wage costs per employee, department or period, whenever you ask for it.
- Advice on personnel issues. If you have questions about remuneration, contracts or collective labour agreement application, we think along with you.
What does it yield?
You don’t have to worry about the monthly payroll run. Your employees are paid on time and correctly, which brings peace to your organisation and confidence among your people. You know you are complying with the rules and will not be surprised by an audit or an additional assessment. And you have the feeling that someone is keeping an eye on things who knows your workforce, even when something special is happening.
Benefits
- Time savings. The monthly processing and the declarations are with us, not with you or your own people.
- Correct payslips. Careful processing and control limit errors and the corrections that follow.
- Timely declarations. Your payroll declarations are submitted within the deadlines, preventing additional assessments and fines.
- Current knowledge of the rules. We monitor changes in laws and regulations and inform you when they affect you.
Do you have a question?
Feel free to ask. We are monitoring and you will receive a personal response within one working day.
Why Alvelion
Payroll administration is precision work, but it is about people. That is why we combine careful processing with a dedicated advisor who knows your organisation. You do not speak to someone different every month, but the same person who understands how your workforce is structured and what agreements are in place. This way, you get the reliability of a specialised team, with the accessibility of your own employee.
Frequently asked questions
Here are some frequently asked questions and answers about personnel and payroll administration.
Payroll administration includes all tasks related to the salary of your employees: calculating wages, withholding taxes and contributions, processing pension contributions, and preparing payslips. It also includes the declaration of payroll taxes, leave administration, and compliance with labour law regulations. Accurate payroll administration is crucial for the peace of mind in your organisation and the trust of your employees.
Because the rules regarding wages and personnel are complex and continuously changing, while a mistake costs you money directly. With outsourcing, your payroll processing is handled by specialists who know the current rules and submit your declarations on time. You avoid mistakes and fines, and you have the space to focus on your business.
You can fully transfer the administration to us: from payroll processing and declarations to contracts and personnel files. As an entrepreneur, you remain responsible for your own decisions, such as remuneration choices and approving payments, and you provide the changes. If you want to continue doing certain parts yourself, we will tailor the collaboration accordingly.
We will agree on that with you at the start. You can submit your changes digitally — a new employee, a modified contract, hours worked, or a sick report. We follow a fixed monthly schedule, so you know when to submit and when the payslips are ready.
Yes. Your employees will have access to their own payslips and annual statements in a secure environment. This saves you questions and ensures that your people have their information when they need it, for example, when applying for a mortgage.
We process the sick and recovery reports in your administration and keep track of the absence. We also handle the notifications to your absence insurer and occupational health service. In the case of long-term absence, we will inform you of the steps and deadlines that apply, so you don't miss anything.
That is not a problem. We will set up your administration according to the collective agreements and contract forms that apply to you, including any additional allowances or agreements. If there is any doubt about the correct classification or application, we will look it up for you.